Event management
Our dedicated event management department handled venue sourcing, delegates' travel and accommodation, branded elements – where recyclable cardboard banners were used to minimise the event’s environmental impact, and ensured all elements of the four-day experience were managed seamlessly.
The venue research process initially involved exploring options in a particular region, however following an in-depth analysis, it was agreed that there was no suitable option there, and so the team shifted their focus to Europe, which saw a key London venue selected as the host, due to its main ballroom, nearby breakouts and overall compliance with healthcare guidelines.
Furthermore, given delegates were travelling from various parts of the world, their role extended to liaising with each attendee to obtain the relevant documentation required to secure their visas, ensuring a seamless travel experience for all.
The team’s scope in London involved managing an off-site dinner, a series of internal breakouts, and a British themed bus tour experience for the global study team and affiliates. These were designed to ensure they could meet one another, and were well prepared ahead of the main event.
Our event experts then hosted a welcome dinner for delegates, and managed the primary meeting from start to finish. Both of these elements were hosted in the same plenary room, which required that the team oversee an overnight turnaround.
