We've been working on some exciting projects for our clients lately, including interactive and exciting medical events, and innovative science animations.
Explore a range of our case studies including virtual, hybrid and interactive investigator meetings, as well as a global medical training program.
March 2020 saw us near the final stages in planning a Global Investigator Meeting in Barcelona for 125 participants from the USA, South America, and Europe. This meeting straddled 2 days and consisted of a full-day IM plus 2 half-day systems training sessions.
Unfortunately the event coincided with the beginning of the Covid-19 pandemic in Europe and in the week leading up to the meeting it became clear that several attendees, both site staff and presenters, would be unable to attend due to increasing travel and quarantine restrictions.
Due to he pandemic quarantine restrictions, the systems training presenters were EU-based and able to attend the meeting, but full training was still to be provided to the virtual attendees. We therefore required a solution that allowed the audience to fully participate in the slide presentation and the system demonstrations. This was achieved by switching to a virtual event platform connection.
As SWM had full exposure to content and agenda for the face-to-face event, this allowed for a seamless switch to a virtual event. Our scientific team supported with condensing slide decks and working with the presenters on presentations and our logistics team supported with designing and testing the virtual platform ready for rehearsals.
Following the virtual meeting, SWM produced additional study materials to be distributed to attendees both as a download and as physical copies.
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What data is collected by us
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed which is classed as anonymous data.
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Technical data includes browser type and version, location, operating system and platform and other technology on the devices you use to access the website.
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How is your personal data collected?
We use different methods to collect data from and about you including:
Direct interactions - You may give us your identity, and contact data by filling in forms or by interacting with the website. This includes personal data you provide when you:
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How and why we use your personal data
Under data protection law, to comply with our legal and regulatory obligations, we can only use your personal data if we have a valid reason for doing so and where consent is required.
For example, when you make an enquiry with us, you provide us with your contact information to respond to you.
What we use your personal data for
To provide services to you
To make contact with you through email or by telephone
Notification of any changes to our services
Marketing communications that may be of interest (only where consent has been given)
Third party data collection
Links to external sources and third party sites such as LinkedIn, Twitter and Facebook may exist from this website. They may request your personal data and we cannot take responsibility once you leave our site.
Who we share your personal data with
Outside of our company, we only share data with a third party supplier for the purpose of offsite data backup. All such backups are transmitted and stored in encrypted form (so is not readable) in locations within the United Kingdom.
We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.
Whilst third party organisations related to IT and software maintenance may have temporary visibility of your information, these organisations do not have permission to use your data and will only be given access if required.
If you wish to discuss this further, please contact us at email@example.com.
We will not sell or lease your personal information to any third parties.
How long your personal data will be kept
We will keep your personal data when it is provided to us. We will do so for one of these reasons:
To respond to any questions, complaints or claims made by you or on your behalf
To show that we treated you fairly
To keep records required by law
We will not retain your data for longer than necessary for the purposes set out in this policy. When it is no longer necessary to retain your personal data, we will delete it.
Under the General Data Protection Regulation, you have the following rights, which at any time you can exercise:
Right of access
You have the right to be provided with a copy of your personal data
You have the right to require us to correct any mistakes in your personal data
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The right to object
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Not to be subject to automated individual decision-making
The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.
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We also have procedures in place to deal with any suspected data security breach.
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How to contact us
Please contact us if you have any questions about this privacy notice or the data we hold about you.
If you wish to contact us, please send an email to firstname.lastname@example.org, or write to SWM Partners, 5 Prince Edward Street, Berkhamsted, Hertfordshire, HP4 3EZ, United Kingdom or call 01442 878830
Changes to this privacy notice
This privacy notice was published on 11th February 2021 and last updated on 11th February.
We may change this privacy notice from time to time, when we do we will inform you.