From transitioning to virtual platforms, to developing ways to bring in-person and virtual audiences together, the pandemic has had a considerable impact on healthcare meetings and events.
One thing we know for sure, is that none of this would have been possible without technology.
Now as we eye the future, it will continue to play an important role in our success. This relates not only to attendee education and engagement, but COVID-19 health and safety.
Download our insights paper How Technology Is Changing The face Of Healthcare Meetings And Events to uncover:
• The latest technology trends, and how to leverage them.
• Ways to engage audiences in hybrid settings.
• Key technologies to consider for COVID-19 health and safety.
March 2020 saw us near the final stages in planning a Global Investigator Meeting in Barcelona for 125 participants from the USA, South America, and Europe. This meeting straddled 2 days and consisted of a full-day IM plus 2 half-day systems training sessions.
Unfortunately the event coincided with the beginning of the Covid-19 pandemic in Europe and in the week leading up to the meeting it became clear that several attendees, both site staff and presenters, would be unable to attend due to increasing travel and quarantine restrictions.
Due to he pandemic quarantine restrictions, the systems training presenters were EU-based and able to attend the meeting, but full training was still to be provided to the virtual attendees. We therefore required a solution that allowed the audience to fully participate in the slide presentation and the system demonstrations. This was achieved by switching to a virtual event platform connection.
As SWM had full exposure to content and agenda for the face-to-face event, this allowed for a seamless switch to a virtual event. Our scientific team supported with condensing slide decks and working with the presenters on presentations and our logistics team supported with designing and testing the virtual platform ready for rehearsals.
Following the virtual meeting, SWM produced additional study materials to be distributed to attendees both as a download and as physical copies.
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What data is collected by us
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How is your personal data collected?
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Under data protection law, to comply with our legal and regulatory obligations, we can only use your personal data if we have a valid reason for doing so and where consent is required.
For example, when you make an enquiry with us, you provide us with your contact information to respond to you.
What we use your personal data for
To provide services to you
To make contact with you through email or by telephone
Notification of any changes to our services
Marketing communications that may be of interest (only where consent has been given)
Third party data collection
Links to external sources and third party sites such as LinkedIn, Twitter and Facebook may exist from this website. They may request your personal data and we cannot take responsibility once you leave our site.
Who we share your personal data with
Outside of our company, we only share data with a third party supplier for the purpose of offsite data backup. All such backups are transmitted and stored in encrypted form (so is not readable) in locations within the United Kingdom.
We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.
Whilst third party organisations related to IT and software maintenance may have temporary visibility of your information, these organisations do not have permission to use your data and will only be given access if required.
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We will keep your personal data when it is provided to us. We will do so for one of these reasons:
To respond to any questions, complaints or claims made by you or on your behalf
To show that we treated you fairly
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We will not retain your data for longer than necessary for the purposes set out in this policy. When it is no longer necessary to retain your personal data, we will delete it.
Under the General Data Protection Regulation, you have the following rights, which at any time you can exercise:
Right of access
You have the right to be provided with a copy of your personal data
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The right to object
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Not to be subject to automated individual decision-making
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We also have procedures in place to deal with any suspected data security breach.
We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
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Please contact us if you have any questions about this privacy notice or the data we hold about you.
If you wish to contact us, please send an email to firstname.lastname@example.org, or write to SWM Partners, 5 Prince Edward Street, Berkhamsted, Hertfordshire, HP4 3EZ, United Kingdom or call 01442 878830
Changes to this privacy notice
This privacy notice was published on 11th February 2021 and last updated on 11th February.
We may change this privacy notice from time to time, when we do we will inform you.