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Pandemic pivot – hybrid investigator meeting

EVENT OVERVIEW

March 2020 saw us near the final stages in planning a Global Investigator Meeting in Barcelona for 125 participants from the USA, South America, and Europe.  This meeting straddled 2 days and consisted of a full-day IM plus 2 half-day systems training sessions.

CHALLENGE

Unfortunately the event coincided with the beginning of the Covid-19 pandemic in Europe and in the week leading up to the meeting it became clear that several attendees, both site staff and presenters, would be unable to attend due to increasing travel and quarantine restrictions.

SOLUTION

Due to the pandemic quarantine restrictions, the systems training presenters were EU-based and able to attend the meeting in person, but full training was still needed to be provided to those attendees only able to attend the meeting virtually.

We therefore required a solution that allowed both the in-person and the virtual audience to fully participate in the slide presentation and the system demonstrations. This was achieved by switching to a virtual hybrid event platform connection.

As SWM had full exposure to content and agenda for the face-to-face event, this allowed for a seamless switch to a hybrid event. Our scientific team supported with condensing slide decks and working with the presenters on their presentations and our logistics team supported with designing and testing the virtual platform ready for rehearsals.

Following the meeting, SWM produced additional study materials to be distributed to attendees both as a download and as hard copies.

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